Summer Training

Definition of Summer Training

  1. Minimum 20 working days
  2. To take place after the end of the final  examinations of the Spring term and before the beginning of classes of the Fall term – if student is taking Summer School courses, Summer Training should begin after the end of Summer School final exams. Summer Training cannot take place during term time.
  3. Placement to be pre-approved by FEASS
    1. In Turkey
      • Public bodies
      • NGOs
      • Representations in Turkey (Embassies, branch offices of INGOS, etc.)
      • Corporations
      • Private companies
      • Media
    2. Outside Turkey
      • Erasmus placement
      • AIESEC placement
      • International organisations
      • Turkey’s representations abroad (TUSIAD, Embassies, etc.)

 

Steps for taking XX399 Summer Training

  1. Student downloads, fills out the SUMMER TRAINING APPLICATION FORM and submits it to FEASS room A 2229-A. Please see the table below for relevant deadlines for 2017.
  2. Student maintains a diary during Summer Training. This diary is to be used when preparing his/her REPORT.
  3. Student downloads a copy of the SUMMER TRAINING EVALUATION FORM, fills out relevant parts and hands it to his/her supervisor at placement institution. Supervisor fills out and signs the form and seals the envelope.  The sealed envelope can be handed to the student, sent to the address provided on the form or e-mailed as a soft copy from the official (not personal) address of the supervisor. Please see the table below for relevant deadlines.
  4. Student downloads and fills out SUMMER TRAINING REPORT. The form is downloadable below. Please see the table below for relevant deadlines.
  5. Student registers for XX399 Summer Training course of his/her Department in the Fall semester.
  6. If the student is planning to go on exchange in Fall 2017, s/he submits his/her REPORT before leaving (i.e. the same deadline as other students applies) and registers for XX399 Summer Training when s/he comes back. His/her report is evaluated during the semester of registration for XX399 Summer Training.

 

Forms

  1. STUDENT SUMMER TRAINING APPLICATION FORM: PDFDOCX 
  2. PLACEMENT INSTITUTION SUMMER TRAINEE EVALUATION FORM: PDF – DOCX 
  3. STUDENT SUMMER TRAINING REPORT FORM: PDF – DOCX 
  4. FACULTY SUMMER TRAINING EVALUATION FORM: PDF – DOCX 

 

Summer Training Deadlines

Deadline for submitting the SUMMER TRAINING APPLICATION FORM by students (to be submitted to room:A 2229-A) At least 15 days before the beginning of Summer Training
(applications after JUNE 23, 2017 will not be accepted)
Deadline for submitting the STUDENT TRAINEE EVALUATION FORM by placement institution September 22, 2017, or immediately after the end of Summer Training (whichever date is later)
Registration for XX399 by students September 14-15, 2017
Deadline for submitting SUMMER TRAINING REPORT by students September 22, 2017
Departments evaluate students’ and placement institutions’ reports and inform the Dean’s Office about their grades October 15- 30, 2017
Deadline for submitting revised reports by students who were asked to revise their report November 4, 2017
Departments evaluate students’ revised reports and inform the Dean’s Office about their grades November 11 – 18, 2017

 

 

 

A list of institutions that FEASS students has done their Summer Training is provided in the following excel file:feass_summer_trainig.xlsx

 

Please note that the relevant FEASS Trainee Application Form needs to be submitted for approval regarding these placements as well as others.

 

Contact :feass399@bilkent.edu.tr

 

Frequently Asked Questions

 

    • I need a letter stating that XX399 Summer Training is a must course on my curriculum and that SGK will be paid for by my University.

– Please go to your Department, they will furnish you with such a letter.

    • XX399 Summer Training is not a must course for me. Can I take it as an additional course?

–Yes, you can. You would need to go through the same process outline above but register for XX399 as an additional course.

    • I would like to do Summer Training more than once.

– This is fine. However, you can take the course XX399 Summer Training only once. Your SGK will be paid by the University.

    • The institution I will be working for has provided me with an official letter of acceptance but has not signed the FEASS SUMMER TRAINING APPLICATION FORM.

– Please attach the official letter (which should provide all the details the form asks for) to your FORM. Fill out the relevant parts of the FORM, sign it and then submit to FEASS. The letter and/or the form could also be sent as PDF copy to :feass399@bilkent.edu.tr

    • What happens if my application is not accepted?

– You can apply again provided that the deadline has not passed. Please see the webpage for the deadline.

    • If I change my mind after submitting my FORM, can I apply again?

– You can apply again provided that the deadline has not passed. Please see the table above for relevant deadlines.

    • I would like to stay in Bilkent dormitories during my Summer Training.

– Please submit your application to Yurtlar Müdürlüğü.

    • When should I do my Summer Training?

– Summer Training takes place during the Summer break. You are expected to begin your Summer Training after the end of final  examinations of the Spring term and before the beginning of classes of the Fall term. Every year the calendar will be announced by FEASS. Applications for Summer Training that take place during term time or the Winter break will not be approved.

    • What happens if I miss the deadline for submitting my SUMMER TRAINING REPORT?

– You will get F grade. You will then be given the opportunity to submit your SUMMER TRAINING REPORT by the same deadline as students whose REPORTS are considered to be unsatisfactory (please see the calendar above). If you miss this second deadline, your final grade will be F, and you will be expected to repeat the same process in the next Summer. There is no final retake examination for XX399.

    • What if my placement institution is late to submit the evaluation form?

– The student is expected to follow up with the placement institution regarding the submission of their SUMMER TRAINEE EVALUATION form. Those students whose forms are not received by the deadline will be informed by FEASS via e-mail.

    • What if I fail XX399 Summer Training?

– XX399 Summer Training is like any other course that you have to register until the end of add-drop period. If you fail to register by the end of the add-drop period, your SUMMER TRAINING REPORT cannot be evaluated by your Department and you will not be given a grade. Your SUMMER TRAINING REPORT and SUMMER TRAINEE EVALUATION FORM will be kept on file and will be evaluated when you register for the course the next term.

    • What if I fail to register for XX399?

– XX399 Summer Training is like any other course that you have to register until the end of add-drop period. If you fail to register by the end of the add-drop period, your SUMMER TRAINING REPORT cannot be evaluated by your Department and you will not be given a grade. Your SUMMER TRAINING REPORT and SUMMER TRAINEE EVALUATION FORM will be kept on file and will be evaluated when you register for the course the next term.

    • When do I find out about XX399 grades?

– Final grades for XX399 Summer Training are announced at the same time as all final grades through STARS.

    • I fell ill during my Summer Training and had to take a break. What happens now?

– Please contact us. If the break is at the early days of your Summer Training, you may be asked to start again and finish your full 20 working days.

    • My placement institution has moved me into a different Department. What happens now?

– Please send us an e-mail to seek approval.