Summer Training & Voluntary Internship

Definition of Summer Training

  • Minimum 20 working days (30 working days for the department of Economics)

*The requirement for mandatory internship;
– For ECON; end of 3rd year
– For PSYC, POLS, IR; end of 2nd year or 3rd year

  • To take place after the end of the final  examinations of the Spring term and before the beginning of classes of the Fall term – if student is taking Summer School courses, Summer Training should begin after the end of Summer School final exams. Summer Training cannot take place during term time.
  • Placement to be pre-approved by FEASS
    1. In Turkey
      • Public bodies
      • NGOs
      • Representations in Turkey (Embassies, branch offices of INGOS, etc.)
      • Corporations
      • Private companies
      • Media
      • Research Centers
      • Think-Thank
    2. Outside Turkey
      • Erasmus placement
      • AIESEC placement
      • International organizations
      • Turkey’s representations abroad (TUSIAD, Embassies, etc.)

 

Steps for taking XX399 Summer Training (Compulsory)

  1. Student downloads, fills out the SUMMER TRAINING APPLICATION FORM The form must be sent to STS (Summer Training System). Please see the table below for relevant deadlines for 2024.
  2. Student downloads a copy of the SUMMER TRAINING EVALUATION FORM, fills out relevant parts and hands it to his/her supervisor at placement institution. Supervisor fills out and signs the form and seals the envelope.  The sealed envelope can be handed to the student, sent to the address provided on the form or e-mailed as a soft copy from the official (not personal) address of the supervisor. Please see the table below for relevant deadlines.
  3. Student downloads and fills out SUMMER TRAINING REPORT. The form is downloadable below. Please see the table below for relevant deadlines.
  4. Student registers for XX399 Summer Training course of his/her Department in the Fall semester.
  5. If the student is planning to go on exchange in Spring 2024, s/he submits his/her REPORT before leaving (i.e. the same deadline as other students applies) and registers for XX399 Summer Training when s/he comes back. His/her report is evaluated during the semester of registration for XX399 Summer Training.

 

Forms

  1. STUDENT SUMMER TRAINING APPLICATION FORM: PDFDOCX 
  2. PLACEMENT INSTITUTION SUMMER TRAINEE EVALUATION FORM: PDF -DOCX
  3. STUDENT SUMMER TRAINING REPORT FORM: PDF – DOCX 

 

Summer Training Deadlines

Deadline for submitting the SUMMER TRAINING APPLICATION FORM by students (APPLICATIONS WILL BE RECEIVED ONLY BY STS (Summer Training System) The applications will start on Monday. At least 7 days before the beginning of Summer Training
(Applications will be accepted between  May 28, 2024 and August 16, 2024)
Registration for XX399 by students   September 13, 2024
Deadline for submitting all SUMMER TRAINING FORMS(2, 3)

FORM 2 WILL BE RECEIVED ONLY BY E-MAIL. feassintern@bilkent.edu.tr

FORM 3 WILL BE UPLOADED TO THE STS

Student Summer Training Forms can be uploaded through STS from the last day of the internship to 11 October 2024, 23:59 

 

 

October 11, 2024

 

October 11, 2024

 

Voluntary Internship

 

Students to begin voluntary internship should meet the following conditions:

  •  The student should have a CGPA of at least 2.5 (For Fall, Spring Semester and Summer Term)
  •  The student should have completed their second year.
  •  Voluntary internship should span at least 20 workdays
  •  Employing institution should provide the student with an official letter stating   that the internship duties will not interfere with the student’s classes, exams and   homework

 

Kindly note the following limitations, as well:

  • Student cannot take more than five courses during the semester of voluntary internship
  • Student cannot do more than one voluntary internship in the semester
  • Educational programs, briefings, workshops at institutions are not accepted as voluntary internship

 

Contact: Hande Kutlugün
Phone: 1472
Mail: 
feass399@bilkent.edu.tr

 

For Academic Questions;

ECON Summer Training Coordinator; Eray Yücel – econintern@bilkent.edu.tr – eray@bilkent.edu.tr

IR Summer Training Coordinator; Seçkin Köstem – irintern@bilkent.edu.tr – kostem@bilkent.edu.tr

POLS Summer Training Coordinator; Zeki Sarıgil – polsintern@bilkent.edu.tr – sarigil@bilkent.edu.tr

PSYC Summer Training Coordinator; Emine Özgüle Ulaşan – psycintern@bilkent.edu.tr – emine.ulasan@bilkent.edu.tr

Frequently Asked Questions

 

    • I need a letter stating that XX399 Summer Training is a must course on my curriculum and that SGK will be paid for by my University.

– Please go to your Department Secretary, they will furnish you with such a letter.

    • Where can I get my SGK document?

– SGK documentation will be available on e-devlet on the same day before the internship start date.

           To access SGK documentation:

* Log in to your e-devlet account

* Search for “Sosyal Güvenlik Kurumu/4A İşe Giriş Çıkış Bildirgesi”

* Click on “Belge Oluştur” and download the document

* Take it with you to the company on your first day

 

    • I would like to do Summer Training more than once.

– This is fine. However, you can take the course XX399 Summer Training only once. Your SGK will be paid by the University.

    • The institution I will be working for has provided me with an official letter of acceptance but has not signed the FEASS SUMMER TRAINING APPLICATION FORM.

– Please attach the official letter (which should provide all the details the form asks for) to your FORM. Fill out the relevant parts of the FORM, sign it and then submit to FEASS. The letter and/or the form should be uploaded to Summer Training System

    • What happens if my application is not accepted?

– You can apply again provided that the deadline has not passed. Please see the webpage for the deadline.

    • If I change my mind after submitting my FORM, can I apply again?

– You can apply again provided that the deadline has not passed. Please see the table above for relevant deadlines.

    • I would like to stay in Bilkent dormitories during my Summer Training.

– Please submit your application to Yurtlar Müdürlüğü.

    • What if my placement institution is late to submit the evaluation form?

– The student is expected to follow up with the placement institution regarding the submission of their SUMMER TRAINEE EVALUATION form. Those students whose forms are not received by the deadline will be informed by FEASS via e-mail.

    • What if I fail XX399 Summer Training?

– XX399 Summer Training is like any other course that you have to register until the end of add-drop period. If you fail to register by the end of the add-drop period, your SUMMER TRAINING REPORT cannot be evaluated by your Department and you will not be given a grade. Your SUMMER TRAINING REPORT and SUMMER TRAINEE EVALUATION FORM will be kept on file and will be evaluated when you register for the course the next term.

    • What if I fail to register for XX399?

– XX399 Summer Training is like any other course that you have to register until the end of add-drop period. If you fail to register by the end of the add-drop period, your SUMMER TRAINING REPORT cannot be evaluated by your Department and you will not be given a grade. Your SUMMER TRAINING REPORT and SUMMER TRAINEE EVALUATION FORM will be kept on file and will be evaluated when you register for the course the next term.

    • When do I find out about XX399 grades?

– Final grades for XX399 Summer Training are announced at the same time as all final grades through STARS.

    • My placement institution has moved me into a different Department. What happens now?

– Please send us an e-mail to seek approval.